The right document, to the right person, at the right time, fully secure.
Internally and externally, wherever they are. ROK natively indexes every document by everything that defines work itself: each person's place in the organization (company, site, business unit, function...), the flows it travels through (sales, purchasing, accounting...), the tasks it serves, the tools they rely on — down to the software — and the associated risks. With zero data entry.
Built on ROK · 12 years of R&D · deployed for document governance at HSBC, Novares, Transdev, COFACE · Discover the platform ↗
Enterprises don't lack documents.
They lack document orchestration.
Today's solutions are great at storing and retrieving documents. But they remain centered on the document itself, while organizations need to orchestrate its circulation through their business processes.
How ROK makes documents flow — always to the right person.
ROK's document management isn't just another module: it emerges from two proven engines, serving one simple outcome.
ROK makes it flow
BPM engine: the document's journey is described no-code, AI-assisted. Rule-based routing, the right person engaged at each step, annotations that trigger the next move, conditions and exceptions.
ROK knows your organization
Living org chart: companies, sites, positions, functions, flows. Who is who, and where they sit in the organization.
Superior document management
The right document, to the right person, at the right time, on the right device.
The document travels through the flow, and always knows who to reach because ROK knows everyone's place.
It is thus natively indexed by the organization and the flows — with zero data entry.
The document inherits everything, automatically.
The task is the pivot: it carries an IT right, a risk, and the document. It belongs to a typed flow, assigned to roles within the living organization.
indexed by organization and flows
· 0 data entry ·
You don't search for a document in a folder: you find it through its context.
A tree structure remains possible — but optional. Indexing is unlimited:
Others bolt on AI to reindex documents that were never classified.
At ROK Index, they are already multi-indexed by the organization & by the flows.
And we use AI where it actually creates value: reading inside a document to feed a process. For example, in a recruitment flow, drop in a CV and cover letter: ROK identifies the candidate, extracts name, contact details and skills, and pre-fills the next step's form.
Everything you'd expect from a leading ECM, and what ROK does with it.
Fifteen families, every criterion, its meaning and ROK's answer.
Click a family to expand it.
Security follows the function, in real time.
Access is born and dies with the function, never with the person. The same rigor as your IT access, applied to every document.
Security through the function
Four guarantees applied to every document, in real time.
- Access through the function
- Zero residual rights
- Encryption & MFA/SSO
- Full traceability
For your entire ecosystem
The right document reaches every concerned audience — and only them.
- Internal employeeseveryone sees the documents tied to their function
- Partners & contractorsexternal access limited to their mission
- Members & networkthe right population receives the right content
- Always maximally secureremoved the moment the function or mission ends
We replace nothing — we sit on top.
ROK has its own ECM, but can also drive yours (intranet, extranet, other ECM) without moving anything, adding this dynamic, real-time security.
ROK applies to your documents the intelligence it already applies to your IT rights.
Proven at scale, on a mature platform.
ROK Index isn't a new product to validate: it's the application of a platform already in production for document governance at some of the most demanding organizations.
Entire regulatory document base, thousands of procedures. Front / back office segregation, validated by HSBC cybersecurity and an external audit.
Recruitment: CV reading and case pre-filling. Sales process steering on the living org chart.
Supplier contracts: ~1,000 per month carried by the flow; OCR reading of IBANs and ERP update.
Risk and claims management: each expert sees only their cases. SharePoint kept as storage, governed by ROK.
Gartner Analyst
Gartner classifies the ROK platform in the BOAT family (Business Orchestration & Automation Technologies); Marc Kerremans proposed a dedicated framing, RAO — Resource Automation & Orchestration. ROK Index is its document-side expression.